CW Administrative Assistant

Position Title: Administrative Support / Administrative Assistant

Work Location: Salt Lake City, Utah 84111

Assignment Duration: 6 months

Position Summary:

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  Provide administrative support to in a team-oriented environment; Flexibility to support varying teams and cover where necessary

  
  

Key Responsibilities:

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  Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner.

  
  
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  Arrange internal and client meetings on and off the campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized

  
  
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  Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested

  
  
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  Handles highly confidential and sensitive client information with utmost discretion.

  
  
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  Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls

  
  
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  Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner

  
  
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  Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required

  
  
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  Adhere to Compliance regulations and gain the relevant approvals

  
  

Qualification & Experience:

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  Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.

  
  
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  Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally

  
  
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  Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment

  
  
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  Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.

  
  
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  Comfortable with providing remote support to executives and team members across differing cities.

  
  
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  Extreme attention to detail and organizational skills, with ability to prioritize tasks.

  
  
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  Quick learner and self-starter with excellent anticipation skills.

  
  
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  Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.

  
  
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  Highest degree of integrity, professionalism, and diplomacy is required.

  
  
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  Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.

  
  
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  Familiar with expense platforms such as SAP Concur

  
  
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  Supportive team player with a positive attitude.