Administrative Assistant

Rehab Without Walls Neuro Rehabilitation

Looking for a full-time Administrative Assistant to join our team!

You'll start in our Biddeford office, with a planned move to South Portland as our main location this Spring, 2026.

* May assist with payroll and billing, accounts payable, record keeping, data entry, report preparation. and copying and filing
* Adheres to facilities established standards of practice, policies, and procedures.
* Ensures integrity and confidentiality of all financial data.
* Maintains the highest standards of professional conduct in relation to information that is confidential in nature.
* Adheres to and participates in Company's mandatory HIPAA privacy program / practices and Business Ethics and Compliance programs / practices.
* Coordinate and attends in-services, training, and meetings as required.
* Administration of organizational requests and queries from Director, Executive Director or Designee in tasks and clerical support in a variety of areas
* Intervene and problem solve issues effectively and efficiently
* Maintain all reports and files in compliance with regulations and gather electronic records requests received from clients
* Maintain the highest standard of professional conduct in relation to information that is confidential in nature.
* Prepare internal and external communications, such as memos, emails, invoices, reports, and other correspondence
* Order and maintain supplies
* Completes other duties as assigned.

* A minimum of High School diploma or equivalent or an Associate of Arts Degree in Business or related degree. Significant direct work experience will be considered in lieu of degree.
* A minimum of two years administrative office experience

* Advanced computer software (Microsoft office) and data entry skills
* Basic knowledge of medical terminology and medical office insurance billing preferred.
* Excellent organizational, customer service, and oral/written communication skills