Special Projects Group Project Coordinator

With more than 100 years of steady growth, UMC is proud to offer an environment where continuous learning, collaboration, and innovation are part of everyday work. We empower team members through hands-on experience, supportive training, advanced technology, and creative problem-solving. Our people are knowledgeable, trusted, and committed to doing what's right-for our clients, our teams, and our communities.

We recognize that our people are the foundation of our success. At UMC, we are intentional about fostering a culture where everyone feels welcomed, respected, and supported. We bring together talented individuals from across the region to form high-performing teams in design, engineering, project management, and business services.

Let UMC be the next step in your career-where your well-being, work-life balance, and growth matter.

Application Process:

UMC uses an electronic application process for open positions. Required documents may include a resume, cover letter, references, and work authorization confirmation. Online assessments may be included as part of the candidate evaluation process.

Benefits Summary:

UMC offers a competitive salary and a generous benefits package, including:

1. Medical, dental, and vision insurance
2. 401(k) plan with company match
3. Health Savings and Flexible Spending Accounts
4. Company-paid life and disability insurance (STD/LTD)
5. Paid Time Off (PTO) beginning at 120 hours annually for full-time employees
6. Seven paid holidays plus one floating holiday
7. Employee Assistance Program
8. Professional development support and tuition reimbursement
9. Employee referral program
10. Wellness program and employee events

Paid Time Off:

Eligible employees begin accruing PTO on their date of hire. PTO combines vacation and sick leave, starting at 15 days per year for full-time employees.

Starting Hourly Wage: $24- $26/hour; depending on experience

Location: Lynnwood, WA

Classification: Non-Exempt

Must be eligible to work in the U.S. - Sponsorship not available

Position Overview:

The Project Coordinator provides essential administrative and organizational support to the Special Projects Group, helping ensure smooth project operations and documentation management.

Key Responsibilities:

1. Project Support
2. Organize, scan, copy, fax, and file project-related documents.
3. Review and proofread documents for clarity and accuracy.
4. Maintain organized digital and physical filing systems.
5. Coordinate the pickup, delivery, and duplication of project drawings.
6. Assist in preparing and submitting project documentation, including submittals and operation/maintenance manuals.
7. Support the development and coordination of red-line and as-built drawings.
8. Manage the distribution and posting of Requests for Information (RFIs).
9. Share project materials with team members as needed.
10. Archive completed project documents.
11. Estimating Support
12. Assist with the bid process and related documentation.
13. Coordinate client and vendor bid quotes using project management tools.
14. Help procure bid documents through designated systems.
15. Procurement Assistance
16. Prepare and process purchase orders in support of project needs.
17. Project Information Management
18. Update and maintain project data in relevant systems (e.g., SalesLogix).
19. Support the setup of new projects, including acquiring job numbers.
20. Assist with closing out purchase orders and preparing subcontracts or work requests.
21. Project Close-Out
22. Help facilitate the completion and documentation of project close-out activities.
23. Administrative Support
24. Prepare and submit expense reports for the Special Projects Group Manager.
25. Maintain regular and punctual attendance, which is essential to the role.

Secondary Responsibilities:

1. Attend meetings and document action items and follow-ups.
2. Manage office supplies, equipment, and materials.
3. Handle incoming and outgoing mail, deliveries, and returns.

Required Skills and Abilities:

1. Proficiency in Microsoft Outlook, Excel, Word, Adobe Acrobat, internet browsers, and file management systems.
2. Strong attention to detail and accuracy in administrative tasks.
3. Professional and courteous phone communication.
4. Excellent organizational and time management skills.
5. Clear and effective written and verbal communication.
6. Ability to work both independently and collaboratively.
7. Comfortable managing multiple tasks and interruptions.

Preferred Education and Experience:

1. At least 2 years of experience in the construction or related industry.
2. Associate degree in Business or equivalent professional experience.

Required Licensing and Other Certifications:

1. Maintain a valid driver's license and satisfactory driving record.

Affirmative Action:

UMC is committed to a culture of inclusion and connectedness. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents who we are as a company and what we believe in. In recruiting for our team, we welcome the unique contributions that you can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

EEO Policy:

UMC's policy on equal employment opportunity prohibits discrimination based on race, color, sex, national origin, citizenship or immigration status, religion, presence of physical, sensory or mental disability, genetic information, age, sexual orientation, gender identity, marital status, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault or stalking, or any other status or characteristic protected by federal, state, or local law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Retaliation against any employee who files a complaint regarding possible violations of this policy is not tolerated. UMC is also committed to taking affirmative steps to promote the employment of minorities, women, persons with disabilities, and covered veterans. Affirmative action plans are developed annually to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.