Executive Assistant

The Opportunity:

Perform secretarial and administrative duties for Vice President and director-level executives at company headquarters. Perform duties of a highly confidential nature. Apply intuitive judgment, knowledge, and the ability to relieve the executives of administrative details, including supplying requested information, scheduling appointments, preparing expense reports, making travel arrangements, and obtaining information from sources within or outside of the company. Leverage technical and business vocabulary and detailed comprehension of company operations, organizational procedures, and personnel. Make independent decisions regarding planning, organizing, and scheduling work within established guidelines. Coordinate and manage complex calendar activities, including meetings, travel arrangements, and conference calls for executives in a fast-paced environment. Handle confidential and sensitive information with discretion and integrity. Organize and maintain files and records, ensuring easy retrieval of information. Liaise with internal departments and external stakeholders to facilitate communication. Assist in event planning and execution, including company gatherings, conferences, and executive off sites. Provide backup support to other administrative staff as needed to ensure smooth operations. Handle expense reports, reimbursements, and other administrative tasks, ensuring compliance with company policies and timelines. Continuously identify and implement processes and tools to increase administrative efficiency and effectiveness. Due to the nature of work performed within this facility, U.S. citizenship is required.

You Have:

• 5+ years of experience providing administrative support to executive leadership in multiple capacities, including scheduling meetings and interfacing with other leaders in a business

• Experience with Microsoft Office suite, including Teams, Word, Excel, PowerPoint, and Outlook

• Ability to handle multiple priorities and ensure accuracy and follow-through under tight deadlines

• Ability to convey complex information concisely and effectively

• Ability to work independently and as part of a team in a fast-paced environment

• Ability to interface effectively with senior leadership and staff at all levels

• HS diploma or GED

Nice If You Have:

• Experience with government contracting operations, human resource policies, and business operations

• Experience supporting executives in a large corporate setting

• Ability to pay strict attention to detail

• Possession of excellent organizational and time management skills

• Possession of excellent problem-solving and decision-making skills

• Possession of excellent written and verbal communication skills

• Bachelor's degree

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen's benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Identity Statement

As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.

Work Model
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you'll periodically work from a Booz Allen or client site facility.
• If this position is listed as onsite, you'll work with colleagues and clients in person, as needed for the specific role.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.