Administrative Assistant

Rockwell Automation is a global technology leader focused on helping the world's manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility -our people are energized problem solvers that take pride in how thework we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that's you we would love to have you join us!

Job Description

As an Administrative Assistant, you play an important role in helping the Chelmsford Rockwell Automation facility, and Sensing, Safety & Connectivity Business run smoothly and effectively. You will be responsible to handle competing priorities, works well with others at all levels and brings energy and passion to work everyday. You will report to Global Business Director, Sensing & Safety and will work Hybrid in Chelmsford, Massachusetts, United States.

Primary Responsibilities:

• Provide administrative support to the site's Director in order to proactively enhance effectiveness including professionally dealing with customers & suppliers, composing correspondence, scheduling meetings, maintaining files, and handling confidential information with discretion:
  • Strong communication abilities; appropriate interpersonal skills required to interact with Rockwell Automation Management.
  • Arrange travel, domestic and international, and be on call to change reservations on short notice. Ensure passports, visas, etc. are up to date and correct.
  • Actively participate in the schedule and agenda of the Director as full calendar delegate; facilitate project timelines, support the efficiency of the Director.
  • Provide operational marketing support, including creating templates and agendas, organizing PowerPoint slides, organizing meeting speakers and ensuring their availability, and maintaining org charts
• Provide administrative assistance the site's managers and staff:
  • Support interviews for external candidates (reserving room, coordinating schedules of the interview panel, escorting candidates)
  • Coordinate site visitors with reception (including guest wifi, room reservations, refreshments, escorting visitors from one room to another)
  • Arrange meetings, local and offsite, ensuring that all audio-visual equipment and network connection requirements are met. Also arrange for refreshments and food as required.
  • Provide prompt, customer-oriented service to all callers and visitors.
  • Campus culture support & coordination of internal department activities (site team-building activities, product launch celebrations, VIP visits)
• Is open to learning and taking on new tasks to fulfill position responsibilities

Essential Qualifications:

• High School Diploma or GED
• Legal authorization to work in US is required. We will not sponsor individuals for employment visas, now or in the future, for this job opening.

Preferred Qualifications:

• Typically requires a minimum of 2 years of related experience
• 5+ years of experience Administratively supporting leadership teams is preferred
• 5+ years of experience using Microsoft Office Suite (Excel, PowerPoint, Word, Teams, etc.) is preferred
• 5+ years of experience in the areas of scheduling/schedule management, coordinating with vendors, presentations, communicating with management teams, and employee engagement is preferred.

• Health Insurance including Medical, Dental and Vision
• 401k
• Paid Time off
• Parental and Caregiver Leave
• Flexible Work Schedule where you will work with your manager to enjoy a work schedule that can be flexible with your personal life.
• To learn more about our benefits package, please visit at www.raquickfind.com.

At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles.

This position is part of a job family. Experience will be the determining factor for position level and compensation.

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We are an Equal Opportunity Employer including disability and veterans.

If you are an individual with a disability and you need assistance or a reasonable accommodation during the application process, please contact our services team at +1 (844) 404-7247.

Rockwell Automation's hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.