Executive Assistant

Position Overview

Woolpert is hiring an Executive Assistant to join our dynamic Corporate Administrativeteam at our Saint Petersburg, FL office. This position, reporting to the EVP of Geospatial and working in partnership with the Executive Assistant to the CEO, is responsible for providing high-level administrative support to members of Executive Leadership.This roleis responsible fora wide range of activitiesincluding,managing complexcalendars, coordinating domestic and international travel,managingcommunications, and coordinating projects.This hybrid position provides support to two executive leaders, including one based locally in St. Pete.

We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located.

What You Will Do:

• Manage executive calendars and schedule meetings.Coordinate heavy travel arrangements, including international travel arrangements. Executives travel internationally frequently.
• Act as a liaison between executives and internal/external stakeholders.
• Attend meetings as requested and compile meeting minutes and action items.
• Organize team communications and plan events.
• Handle special projects or other duties as requested by executives.
• Process/manage expense reports, timesheet submissions, and approvals.
• Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure the action required is addressed in a timely manner.

What You Will Bring:

• Must haveprioradministrative support experience atC-level.
• Must possess expert Microsoft Office skills, including Outlook, Teams, PowerPoint, Word, and Excel. Skills using Microsoft CoPilot and other AI tools is a plus.
• Must demonstrate a strong attention to detail.
• Ability to juggle multiple requests and prioritize.
• Ability to maintain confidentiality of information related to the company and employees.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to build strong internal relationships with senior leadership, other executive assistants, and external clients.
• Ability to maintain a positive and professional demeanor.
• Accustomed to working in a fast-paced environment.
• Strong written and verbal communication skills.
• Excellent time management skills.
• Occasional travel is required.

Benefits You Will Love

Certified as a Great Place to Work, Woolpert is one of the fastest-growing architecture, engineering, and geospatial companies in the world. With over 75 offices and countless projects around the globe, you'll work on meaningful assignments that improve quality of life around the world. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:

• Freedom to Work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Flexible paid time off/vacation: Take time off when it makes sense for you and your team.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance: Cover all your medical bases.
• Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more!