New

Office Assistant

Education Minnesota
51990.00 To 56166.00 (USD) Annually
paid time off, paid holidays, sick time, tuition reimbursement, 401(k)
United States, Minnesota, St. Paul
Mar 26, 2026
POSITION TITLE: Office Assistant - Temporary JOB POSTING: 2026-04 DEPARTMENT: Policy and Programs IMMEDIATE SUPERVISOR: Policy and Programs Director EMPLOYEE GROUP: United Staff of Minnesota (USM) LOCATION: St. Paul, MN PROBATIONARY PERIOD: 9 Months FLSA/GRADE LEVEL: Full-time/Temporary (min one (1) year)/Non-exempt POSITION SUMMARY: Under the direction of the Policy and Programs Director, the Office Assistant provides a full range of administrative and office support services to the Policy and Programs Department. This position provides direct support and program coordination instrumental in supporting the work of Teacher Apprenticeship Minnesota, members and locals throughout the state, and their significance to the mission of Education Minnesota. Education Minnesota is a member-led labor union that has identified racial equity and social justice as primary organizational goals. All staff are expected to participate, individually and collectively, in ongoing training, discussions, and activities to advance these goals. Must also demonstrate a commitment to creating an inclusive space for members and staff, extending this culture of equity and inclusion in the work. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Provide administrative support to department programs of the Teacher Apprenticeship Minnesota. Support efforts to achieve organizational goals, which includes but is not limited to, drafting content; developing, maintaining, and generating member lists; and providing back-end support for digital and traditional communication, and contribute to team and collaborative environment. Research and preparation of reports, presentations, and materials to support the initiatives of the Teacher Apprenticeship Minnesota. These include but are not limited to maintaining databases for trainings, compiling evaluations, reports, attending and recording meeting minutes when necessary, and coordinating the design, printing and mailing of various projects. Provide support in the coordination of program and state-wide Education Minnesota events. Maintain multiple databases and digital platforms. Assist with overall organization and day-to-day functions of the department. Participate in projects, duties, and other administrative tasks assigned by management. Other duties of a like or similar nature and the associated responsibilities as assigned by the department supervisor and manager. REQUIRED KNOWLEDGE, SKILLS & ABILITIES: Ability to coordinate and administer functions of an office environment. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), Google Workspace software, or other digital and learning management systems. Proficiency in setting up and assisting with web meeting technology and social media platforms. Ability to manage and monitor agendas, appointments, and financial reports. Ability to foster and maintain effective working relationships with Education Minnesota members, staff, associates, affiliates, and the general public. Strong verbal, written, and interpersonal communication skills. Ability to implement directives, manage projects from inception to completion, and administer programs with sound judgment. Ability to organize, prioritize, anticipate program needs and work independently in accomplishing objectives, goals, and meeting numerous deadlines. Good record keeping, spelling, grammar, and reading skills. Ability to recognize and respond to inequities, biases and demonstrate an individual commitment to understanding how equity and inequity operate in organizations and societies. MINIMUM QUALIFICATIONS: HS diploma or equivalent, Three (3) years related work experience. PREFERRED QUALIFICATIONS: One (1) year experience working for a school district or other related profession. Associate's degree in business or related field preferred. Prior work experience working with or on behalf of a unionized workforce. OTHER REQUIREMENTS: Some travel with overnights stays. Possible evening and weekend work may be required. WORK ENVIRONMENT: Work is in a general office environment. This position will interact with employees, vendors, members, and the public on a somewhat regular basis. These interactions require judgment and discretion that can involve confidential information, private information and some disagreeable human interactions. PHYSICAL DEMANDS: Employee is required to: CONTINUOUSLY sit, talk, and hear; FREQUENTLY stand, walk, and repetitively use hands dexterously (use fingers to handle, feel), reach with hands and arms, bend and physically lift and carry up to 10 pounds; OCCASIONALLY lift up to 25 pounds and infrequently travel by various conveyances (e.g., air, rail, auto). CONFIDENTIAL INFORMATION: Maintain confidential information related to the organization and all personnel, employees and staff. STARTING SALARY RANGE: First three steps of the salary schedule, in accordance with the current staff collective bargaining agreement: $51,990-$56,166 annual; placement depends on qualifications and previous experience. BENEFITS: Education Minnesota offers a competitive benefits package including: Medical, vision, and voluntary pet insurance. Employer paid dental coverage, life and AD&D insurance, LTC, LTD, and annual HRA contribution (if enrolled in our medical plan). Generous paid time off, including 16 paid holidays, vacation days, sick leave days, and personal days. 16 hours of School and Community Outreach. Tuition reimbursement, up to $1,500 per year. Generous 401(k) matching program with employer contributions. Employer sponsored pension, after vesting period. Employee Assistance Program (EAP). EDUCATION MINNESOTA IS AN EQUAL OPPORTUNITY EMPLOYER Education Minnesota is an Equal Opportunity Employer committed to providing an inclusive environment of mutual respect where diversity is valued, supported, and celebrated to benefit applicants, employees, members, and students. Discrimination of any kind is prohibited. All employment decisions are based on qualifications, merit, job requirements and business needs. Education Minnesota strongly encourages women, BIPOC individuals, LGBTQ+ individuals, people with disabilities, immigrants, and veterans to apply. POSTING DEADLINE: For consideration, apply online and include a resume no later than midnight of 11:59pm Wednesday, April 8, 2026.