Job Title: Administrative Assistant
Location: San Antonio, TX.
Employment Type: Temp (25 months)
Industry: Energy and gas
Compensation: $24.88 /hr.
Schedule: 40 hrs/Week.
About the Opportunity:
- Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry, and maintaining/submitting expense reports.
- Develops and maintains spreadsheets encompassing various matters.
- Assists staff with research and preparation of reports and presentations.
- Managing appointments, coordinating/scheduling meetings, and maintaining calendars.
- Modifies and upgrades data systems.
Why You'll Love Working Here:
- Supportive, team-driven culture that values collaboration, transparency, and accountability.
- Opportunity to grow your career with a global workforce solutions leader serving multiple industries.
- People-first environment that encourages employees to bring their authentic selves to work.
- Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.
Why This Opportunity is Exciting:
This role offers the chance to join a company that prioritizes both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.
About Acara Solutions
Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience across industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive the business outcomes they seek. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.
Sound like a good fit?
APPLY TODAY
What You'll Do:
- Assists in the utilization of computerized applications to facilitate productivity.
- Responsible for assessing and maintaining all office supplies.
- Maintains division files.
- Prepare and distribute minutes of meetings.
- Opening and distributing division mail, and preparing urgent packages for overnight.
- Tracking/monitoring incoming and outgoing correspondence as needed.
- Prepare, coordinate, and maintain budget data and submissions.
- Coordinates travel arrangements and assists with scheduling.
- Verifies and processes invoices for payment, prepares travel authorizations, and submits/maintains monthly expense reports.
- Submits work order requests for department moves, telephones, voice-mail requests, and PC log-on.
- Maintains SAP time entry reporting for executives' direct reports.
- Orient, train, and assign work to lower-level employees
- Performs other projects and process improvement initiatives as assigned.
What You'll Bring:
- High School Diploma or GED.
- 5+ years of experience in administrative management for Operational Units.
- 5+ years of experience in administrative support for senior executives (Director/VP level).
What Sets You Apart:
- Associate Degree in Office Administration or Business.
- Advanced skills in the Microsoft Office Package, including word processing, spreadsheets, databases, presentation software, electronic mail, and scheduling.
- Ability to set priorities, organize work, and make occasional exceptions.
- Ability to develop and maintain working relationships with customers and support teams.
- Initiative to work independently or as a member of a team, coordinating with others to achieve results.
- Well-developed written and verbal communication skills for interaction with all levels of personnel.
- Ability to meet goals and objectives with minimal direct supervision.
- High level of accuracy of work and attention to detail.
- Effective interpersonal and customer service skills.
- Proven ability to manage multiple tasks with urgency by delivering on time and accurate results.
- Ability to effectively manage sensitive and confidential information.
- Experience with SAP.
- Experience in the utility industry.
- Experience supporting IT or technical organizations.
- Good organizational and time management skills.
- Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams).
- Ability to manage multiple priorities with minimal supervision.
- Good communication skills.
- High level of professionalism, discretion, and confidentiality.
Additional Information:
- Upon offer of employment, the individual will be subject to a background check.
After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences.
AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.
The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while
AI agent simply helps move you forward faster. The best part?
They are available 24/7, so you can connect whenever it's convenient for you.
Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.
Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.
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Aleron
Apr 21, 2026