Position Title: Staffing Coordinator
Work Location: Deerfield, IL, USA 60015
Assignment Duration: 5+ months
Work Schedule: Normal business hours
Work Arrangement: Hybrid (3 days onsite, flexible)
Position Summary
The role of a Recruitment Coordinator is to act as guardian of the candidate experience and to ensure that all logistical and administrative aspects of the Talent Acquisition process are executed with precision and a high, customer service orientation.
You will skillfully navigate and resolve scheduling conflicts and logistics towards positive outcomes and be able to work independently.
Background & Context
In this role, you will play a critical role in supporting our Operations - Solutions Recruiting Team, which is based across a number of sites, providing onsite and remote support.
Key Responsibilities
* Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes.
* Work with hiring managers and candidates to secure interview availability and respond to queries.
* Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics.
* Contribute to a first class, candidate experience and act as the face of the organization's Talent Acquisition team when meeting and greeting candidates.
* Send and track candidate assessments.
* Support Recruiters in reviewing and producing offer letters and employment agreements.
* Play an active role in supporting candidates through post-offer processes to contribute towards a positive onboarding experience.
* Proactively build positive relationships with internal and external stakeholders.
* Manage candidate expenses and purchase order generation.
* Accountable for timely review of new requisitions for accuracy, completeness and prompt allocation to the relevant recruiter.
* Participate in continuous improvement projects.
Qualification & Experience
* Bachelor's degree or equivalent
* 1-3 years' experience in a Coordination role ideally within an onsite or in-house team
* Experience with Applicant Tracking Systems and administrative tools
* Proven expertise with complex and high-volume scheduling
* Excellent communication skills (verbal and written)
* Outstanding organizational skills and attention to detail
* Experienced user of Outlook, Excel, Word, PowerPoint
* Capability to interact with people across all levels of business with a high, customer service orientation and a focus on building high quality relationships
* Expertise within recruiting tools and technologies
* Capability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support
* Experience within Human Resources preferred
Additional Information
Is a bachelor's degree Required? no How many years of recent experience does this person need to have?
1 year of experience with scheduling - internship, part-time, or student graduating in May with interest in HR considered.
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Spectraforce Technologies
May 05, 2026