Operations Analyst 3

The Financial Analyst 3 position is vital to maintaining the department's financial health and operational integrity. Under the supervision of the Supervising Financial Analyst IV, this role collaborates with the Operations Finance Manager and the Department CAO to provide comprehensive financial oversight, supporting the department's growth and success.

This position is responsible for preparing and analyzing financial reports, assisting with budgeting and forecasting, reconciling the General Ledger to the Project Portfolio Management (PPM) system in Aggie Enterprise, and processing cost transfers while ensuring compliance with University policies. It also supports the implementation of financial systems like Aggie Enterprise, mentors Financial Analyst II staff, and participates in special projects aimed at improving financial operations. Additionally, this role provides backup for departmental financial reporting and fiscal management of the 340B HTC Program, overseeing $20M+ in revenue and expenses.

Apply By Date 5/15/2026 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in Finance, Accounting, or closely related field or equivalent experience/training.
• 4+ years of previous experience in a substantially similar role required.
• Ability to conduct comprehensive budgetary and financial analyses by reviewing, reconciling, and interpreting financial data; identifying variances and trends; and producing clear, actionable reports to support business decision-making.
• Demonstrated knowledge and application of generally accepted accounting principles (GAAP), including fund accounting and management of restricted funds, by accurately recording, analyzing, and reporting financial transactions in compliance with institutional and regulatory requirements.
• Ability to systematically identify and evaluate financial and operational issues by gathering and analyzing relevant data, conducting research, and developing well-reasoned, practical solutions with documented rationale.
• Working knowledge of budget cycles, payroll/personnel processes, and business agreements, demonstrated through participation in planning, monitoring, and adjusting budgets in alignment with organizational policies and procedures.
• Ability to perform precise financial calculations and data manipulations, including validating data accuracy, reconciling discrepancies, and maintaining error-free financial records and reports.
• Ability to clearly present complex financial and administrative information both orally and in writing by producing structured reports, correspondence, and presentations that are accurate, well-organized, and tailored to the audience.
• Demonstrated ability to compose, edit, and format professional documents by ensuring clarity, consistency, grammatical accuracy, and adherence to organizational standards and style guidelines.
• Demonstrated proficiency in Microsoft Excel (e.g., creating pivot tables, using lookup functions, and generating charts/graphs) and other office and enterprise systems by producing detailed analyses, reports, and data visualizations using financial, payroll, and web-based platforms.

Preferred Qualifications

• Master's degree in Finance, Accounting, or closely related field.
• Experience with UC Davis automated financial, personnel and payroll systems: Aggie Enterprise, UCPath, Cognos, AggieExpense, etc.
• Experience handling sensitive or confidential information or situations.
• Demonstrated ability to handle sensitive information with strict confidentiality and discretion by applying sound, independent judgment in decision-making, appropriately escalating issues, and maintaining professionalism, tact, and respect in all interactions.
• Ability to analyze complex situations and financial or operational data by identifying issues, evaluating alternatives, and implementing timely, logical solutions; demonstrates effectiveness through accurate conclusions, actionable recommendations, and resolution of inquiries or conflicts.
• Ability to interpret financial reports and data sets by identifying trends, discrepancies, and key insights, and translating findings into clear conclusions that support decision-making and operational improvements.
• Ability to manage competing priorities and shifting deadlines by reprioritizing tasks, maintaining productivity under pressure, and delivering accurate, timely results in a fast-paced environment.
• Ability to work effectively with minimal supervision by independently planning, executing, and completing tasks; provides appropriate status updates and proactively identifies and communicates potential issues.
• Ability to organize and manage multiple projects and large volumes of information by prioritizing tasks, tracking progress, and meeting established deadlines with consistent accuracy and efficiency.
• Ability to build and maintain effective working relationships across departments and stakeholder groups by communicating clearly, responding constructively to needs, and contributing to a cooperative team environment.
• Ability to coordinate and direct work activities by assigning priorities, guiding others as needed, and ensuring tasks are completed in alignment with deadlines and organizational objectives.
• Demonstrated ability to produce accurate, error-free work by reviewing, proofreading, and validating data and documents for completeness, consistency, and adherence to standards.
• Ability to identify opportunities for improving workflows and administrative processes by evaluating current practices, recommending enhancements, and supporting implementation of more efficient procedures.
• Working knowledge of higher education environments, including research administration and fund accounting, demonstrated through application of relevant policies, procedures, and compliance requirements
• Ability to follow and apply established organizational policies and procedures by consistently executing tasks in accordance with guidelines and maintaining compliance in administrative processes.

Key Responsibilities

• 65% - Financial
  Analysis/Agreement
  Reconciliation
• 20% - Hemophilia Treatment
  Center Program Support
  (HTC)
• 10% - Dept. of Internal Medicine -
  Operating Budget
• 5% - Other/Ledger Review

Department Overview

The Department of Internal Medicine is one of 23 departments at the UC Davis School of Medicine and part of the UC Davis Health System. As the largest clinical department, internal medicine includes 13 divisions, 300 faculty and academics, 300 support staff and 142 physicians in training.

POSITION INFORMATION

• Salary or Pay Range: $2,954.02 - $5,360.15
• Salary Frequency: Bi-Weekly
• Salary Grade: 163
• UC Job Title: FINANCIAL ANL 3 CX
• UC Job Code: 005183
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): Mon-Fri, 8am-5pm
• Location: Patient Support Services Bldg (HSP014)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Occasional overtime is required to meet deadlines. Use of vacation is restricted during University budget season from February 1st through April 15th (timing may adjust based on BPA deadlines) and fiscal closing from May 15th through July 30th.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks