New

Office Support Assistant (Building Operations & Safety Assistant) - Urban Planning & Public Affairs

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
May 06, 2026
Office Support Assistant (Building Operations & Safety Assistant) - Urban Planning & Public Affairs Office Support Assistant (Building Operations & Safety Assistant) - Urban Planning & Public Affairs Hiring Department: Urban Planning &Public Affairs Location: Chicago, IL USA Requisition ID: 1040790 FTE: 1 Work Schedule: Monday - Friday, 8:30AM/9:00AM - 4:30PM/5:00PM Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: May 8, 2026 Salary Range (commensurate with experience): $23.36 - 23.36 / Hourly Wage About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The College of Urban Planning and Public Affairs is currently seeking a Building Operations and Safety Assistant. This in-office, front-facing role represents the Dean's Office and provides direct interaction with university faculty, staff, students, and college guests during standard operating hours. In addition to overseeing the day-to-day administrative responsibilities for the Dean's Office Front Desk, this role will support the college's building operations and safety protocols. The ideal candidate will have a professional background dealing with customer service, problem-solving, and incident resolution, as well as general office administrative tasks. Duties & Responsibilities: Building Operations Greets and monitors the flow of university and non-university guests at the College of Urban Planning and Public Affairs' Dean's Office. Oversees main College phone line, including answering and routing calls and distributing messages in a timely and professional manner. Manage front desk operations, including handling, issuing, collecting, and tracking keys; maintains key control logs and accountability. Works with and provides direction to current CUPPA students on building access and guidelines. Responds to inquiries regarding Departmental, College and Campus services, policies and procedures, in person or by phone/email and/or by contacting the appropriate staff. Assists with space reservations and shared calendars as needed. Responsible for reporting both positive and negative customer feedback to Dean's Office management. Serves as a liaison for CUPPA Dean's Office to college staff and outside campus units. Composes routine correspondence and transmits information or documents. Procures signatures on various documents and process according to instructions. Receives and checks packages delivered to the Dean's Office. Distributes accordingly. Safety Ensures building is secure during established hours. Enforces and addresses violations of building policies, procedures, rules, and/or regulations. Performs visual inspections of public areas to monitor conditions and activities within the building; reports any facility-related concerns for emergency maintenance, routine repair, etc., and oversees their progress Point of contact with UIC's Office of Preparedness and Response regarding building, employee, and guest emergencies. Completes UIC Safety Training annually and ensures that the college is current on all processes. Maintains weekly activity reports; completes incident reports, as necessary; maintains the public areas and work stations are in a neat and orderly fashion; assists in the event of an emergency by notifying the appropriate personnel. Demonstrates strong situational awareness, professionalism, and reliability; maintains consistent front desk coverage during assigned shifts Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: 1. High school diploma or equivalent. 2. Any one or combination totaling six (6) months from the categories below: A. College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: 15 semester hours equals six (6) months B. Work experience performing office/clerical activities, including use of computer systems. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/19668?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-0ce4c3e56ecc7045aea766a715b9890f