Compliance Specialist

Midwest Veterinary Supply is hiring a Compliance Specialist. This role is fully remote but candidate must reside in one of the following states: Alabama, Arkansas, California, Florida, Georgia, Illinois, Indiana, Iowa, Kentucky, Louisiana, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Oklahoma, Pennsylvania, South Carolina, Tennessee, Texas, Virginia & Wisconsin.

The Compliance Specialist supports and maintains regulatory compliance programs for a licensed veterinary pharmaceutical wholesale distributor. This role helps ensure adherence to federal and state regulations, including DSCSA requirements, pharmaceutical supply chain security, licensing, inspections, controlled substances, warehouse operations, environmental monitoring, and facility security. Responsibilities include conducting regulatory research, supporting compliance initiatives, assisting with audits and inspections, reviewing operational processes, and maintaining required documentation. The position partners with operations, purchasing, customer compliance, sales, and other teams to promote compliance with applicable laws, regulations, company policies, and industry standards. Strong analytical, organizational, communication, and detail-oriented skills are required, along with the ability to interpret and apply regulations in a dynamic environment.

Job Responsibilities

• Research and interpret federal and state regulations, guidance, and industry standards (e.g., FDA, DEA) related to veterinary pharmaceuticals, controlled substances, medical devices, animal health products, and wholesale distribution. Monitor regulatory changes, evaluate operational impact, support policy and procedure development, provide internal regulatory guidance, and assist with compliance investigations and issue resolution.
• Conduct compliance reviews of warehouse operations to ensure adherence to regulations and company procedures, including oversight of pharmaceutical storage, temperature and humidity monitoring, environmental excursions, quarantine, recalls, returns, destruction, and product disposition processes, and support facility audits and corrective actions.
• Support DSCSA compliance activities, including transaction data review, serialization, EPCIS data exchange, product tracing, trading partner verification, exception management, and documentation retention, while assisting with issue resolution involving suppliers, customers, and service providers.
• Prepare for and support regulatory inspections (e.g., NABP, DEA, State Boards, FDA) by compiling documentation, coordinating responses, tracking corrective actions, conducting internal audits, and supporting inspection readiness activities, including periodic travel to facilities.
• Support compliance for controlled substances by monitoring suspicious orders, security requirements (e.g., access controls, alarms), and diversion prevention, while reviewing adherence to DEA regulations, company procedures, and assisting with security investigations
• Assist in developing training materials, communications, reports, presentations, and documentation, while supporting compliance projects, process improvements, and special initiatives to enhance regulatory compliance and operational effectiveness.
• Complete other duties as assigned.

Job Requirements and Qualifications
The requirements are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Self-motivated, with the ability to work independently and collaboratively within a team environment. Demonstrated ability to research, analyze, and interpret regulatory requirements and apply them to business operations. Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Knowledge of pharmaceutical wholesale distribution regulations, DSCSA requirements, or other regulated industries preferred.
• High school diploma or GED required.
• Bachelor's degree from a post-secondary education institution Business Administration, Regulatory Affairs, Supply Chain Management, Healthcare Administration, Life Sciences, or a related field preferred.
• Equivalent combination of education and relevant work experience may be considered.
• Minimum of 3 years' experience in a professional business environment.
• Experience in regulatory compliance, pharmaceutical distribution, healthcare logistics, quality assurance, or another regulated industry preferred.
• Experience researching and interpreting regulations, policies, or legal requirements preferred.
• Experience supporting audits, inspections, investigations, or compliance programs preferred.
• Experience with warehouse operations, pharmaceutical distribution, controlled substances, or supply chain compliance preferred.
• Experience with DSCSA, serialization, track-and-trace requirements, or EPCIS data exchange preferred.

Knowledge, Skills & Abilities

• Ability to read, write, and communicate effectively in English
• Ability to read, understand, and interpret laws, regulations, policies and procedures, operating instructions, and technical documents.
• Ability to learn and utilize compliance, licensing, warehouse management, and supply chain software systems.
• Proficient with Microsoft Office applications including Word, Excel, Outlook, PowerPoint, and Teams.
• Excellent written and verbal communication skills, including the ability to communicate regulatory requirements to various audiences.
• Strong organizational skills with the ability to manage multiple projects and priorities simultaneously.
• Ability to work independently while exercising sound judgment and decision-making skills. Strong customer service and relationship management skills.

Mental & Physical Demands
The requirements are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Mental Effort

• Attention to detail to assure accuracy
• Regular interaction with people, team-player
• Daily deadlines may result in a fast pace of work
• Potential for stress related to typical problem resolution processes
• Acceptance of constructive criticism and feedback
• Continuous learning to understand regulation changes

Physical Demands

• Continuous use of hands for writing and computer keyboard
• Vision: close vision, distance vision, peripheral vision, depth perception and ability to adjust focus
• Use of a telephone - listening and speaking
• Ability to work at a desk throughout the day
• Travel may be required up to 10% depending on ongoing projects and initiatives

Equipment Used
Regularly uses typical office equipment including computer keyboard and terminal, telephone, fax, and copier.

Work Environment
Work is typically performed in an office environment Monday through Friday. Working more than 40 hours per workweek may be required. On-call reliability may also be expected.

Job duties and requirements may be subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of the minimum levels of education, experience and skills required to perform the essential functions of this job. The job description does not constitute a written or implied contract of employment. Midwest Veterinary Supply reserves the right to revise or change job duties and responsibilities as the need arises.

Salary/Benefits:

We offer competitive pay and a comprehensive benefits package including Medical, Dental and Vision insurance, Life and Accidental Death & Dismemberment (AD&D) insurance, Short- and Long-Term Disability insurance, a 401k plan, paid holidays, and Paid Time Off (PTO). Our work environment is business casual, and we like to have fun with weekly relaxed dress days and regular events like holiday contests, cookouts, and employee appreciation celebrations.

About Us:

Midwest Veterinary Supply, Inc. (MVS) has provided quality service and merchandise to the veterinary profession since 1961. Our products are distributed from eight branches located in key geographic locations within our trade area. We take great pride in getting our orders out the same day as called in and having the product in the customer's hand the next day. MVS carries products and equipment from most major manufacturers. As we continue to grow, our goal will be, as it has always been, to provide the veterinary profession the very best in service along with quality merchandise at fair and competitive prices.

Midwest Veterinary Supply believes in providing equal employment opportunities for all employees and will not violate any law prohibiting discrimination for or against any employee or applicant for employment on the basis of any characteristic protected under local, state, or federal statute, ordinance, or regulation. To view applicable employment notices, please click here to visit our Careers page. California residents, click here to view the California Consumer Privacy Act Disclosure.

MVS 1961