Program Assistant 2

Department: WCAS Molecular Biosciences
Salary/Grade: NEX/10

Job Summary:

The Molecular Biosciences/IBiS Program Assistant is an important member of the administrative staff serving in a highly visible position and providing support to all members of the department and graduate program. This position works closely with the Assistant Chair and Assistant Director of Graduate Studies, faculty members, other staff, graduate students and postdoctoral researchers.

This position is full-time at 37.5 hours per week and is eligible for remote work, more information will be discussed during the interview. The target hiring range for this position will be between $21.75 - $24.00 per hour which is $42,575- 46,980.00 per year. The salary offered will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. This position may occasionally require a modified schedule depending on events occurring in the units.

Specific Responsibilities:

• Documents and Databases: Proofs for spelling and grammar. Enters information into spreadsheets and/or databases. Compiles routine reports, statistics, tables, charts, etc from readily available information.
• Website: Updates and maintains and coordinates content maintenance of websites and/or blogs.
• Events: Coordinates programming, including conferences, meetings, and colloquia. Manages all event logistics including creating and disseminating schedules and itineraries; arranging catering; preparing materials; making travel arrangements; serving as a resource to invited visitors; reserving venues; and staffing events.
• Coordination: Manage calendars and travel; submit and track expense reports. Assemble reports and other documents to support guest speakers and/or recruitment activities.
• Financial: Ensure that the groups' accounts are actively monitored. Track groups' various funding sources and ensure transactions are charged correctly. Processes accounts payable and or receivables. Investigates and resolves discrepancies and over/under budget problems.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• A high school diploma

• One year of administrative support or other relevant experience required.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Strong computer skills

• Ability to work independently

• Resourcefulness

• Initiative

Preferred Qualifications:

• Previous higher education experience

Preferred Competencies: (Skills, knowledge, and abilities)

• Ability to meet deadlines and juggle multiple responsibilities in a fast-paced environment
• Ability to write precise, well-organized emails and letters using appropriate vocabulary and grammar.
• Demonstrated ability to consistently display accuracy and attention to detail.
• Experience updating and managing websites and coordinating IT assistance.

Benefits:

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

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