New

Administrative Assistant II

University of Texas at Dallas

$45,000 DOQ

medical insurance, dental insurance, paid time off, paid holidays, retirement plan, remote work

United States, Texas, Richardson

Jul 06, 2026

Posting Details

Posting Number	S07131P
Position Title	Administrative Assistant II
Functional Title
Department	Graduate Education
Salary Range	$45,000 DOQ
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	07/06/2026
Posting Close Date
Open Until Filled	Yes
Desired Start Date	08/10/2026
Job Summary	The Administrative Assistant provides essential administrative, operational, and customerservice support to the Office of Graduate Education. Reporting directly to the Business Manager, this role supports procurement, scheduling, event coordination, financial processes, and daily office operations that ensure the smooth functioning of graduate programs and student services. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fastpaced academic environment.
Minimum Education and Experience	Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.
Preferred Education and Experience
Other Qualifications	To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.
Essential Duties and Responsibilities	Essential Duties and Responsibilities: Provide comprehensive administrative support to the Office of Graduate Education, including scheduling meetings, taking meeting minutes, managing calendars, conference room reservations, and handling correspondence with students, faculty, and external constituents. Assist in coordinating graduate program events, including student activities, department meetings, and facilitating room and resource access. Assist with purchasing processes, travel and hotel arrangements, and reimbursement submissions. Serve as the primary point of contact for students, faculty, staff, and visitors, offering information and directing inquiries appropriately. Assist in preparing reports, presentations, and other documents to support program initiatives. Support budget tracking and account reconciliation across multiple cost centers. Coordinate office communications, including email updates, website content revisions, and other communication needs as they arise.
Physical Demands and Working Conditions	Must be able to remain in a stationary position for long periods of time. The person in this position must occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
Physical Activities
Working Conditions
Additional Information	*A remote work schedule is not available for this position.* What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits Internal Training BCBS PPO Medical insurance - 100% paid for full-time employees PPO and DHMO Dental Insurance Plan - PPO plans include ortho benefits Long and short-term disability TRS Retirement Plan - defined benefit plan offering lifetime annuity upon retirement Voluntary Retirement Plan Options - additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans Dental/Vision/AD&D Paid time off Paid Holidays Paid Winter Break Fertility Benefits All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator* . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.