Secretary for Chemistry

Position Title:

Compensation:

Department:

Start Date:

About this opportunity:

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring:

Position Function: Provide administrative and clerical support for the Chemistry department office and Chairperson; also serve as back-up for the Administrative Coordinator.

Duties & Responsibilities:

• Serve as the first contact of the department; greet and assist visitors when they come into the office & direct them accordingly; answer the department's primary phone line in a professional manner; transfer calls; receive and relay messages for Chairperson, faculty and staff when necessary; check and maintain the office voice mail; check and maintain general department email; answer questions & respond to general inquiries; provide excellent customer service; sort and distribute department mail.
• Provide information and support to the department; print exams and assignments as requested; make copies; assist faculty, staff, students and visitors; schedule appointments; coordinate meetings; assist with department key management and distribution; submit service and maintenance-related requests when necessary; make room reservations as requested.
• Assist with inquiries about the Chemistry graduate program; assist in making and tracking written offers to students; coordinate class schedules with the Graduate Advisor and enter permissions for graduate students each semester; assist with check-out sheets as needed for graduation.
• Perform tasks assigned by the Administrative Coordinator and Chairperson; includes act as back-up for the Administrative Coordinator.
• Serve as a department communication liaison to the Dean's Office; help maintain department social media; post regularly to engage and grow social media following; maintain digital signage for the department in the building; create eye-catching slides promoting department events and announcements to display on screens; assist with maintaining and updating department website.
• Coordinate travel for faculty and students in the department; including collecting information, tracking and processing paperwork in the university's travel system for both pre-approvals in advance of trips, and reimbursements upon return; review information for accuracy; submit vehicle requests; communicate with the Chairperson regarding travel budget.
• Arrange for student evaluations of faculty and graduate teaching assistants; schedule evaluations of lab courses each semester; distribute and file results of evaluations.
• Monitor and maintain office inventory of supplies; keep things up to date and organized in the workroom; purchase supplies; assist with maintaining office appearance.
• Provide support for the department Chairperson; assist in special report and data gathering.
• Assist in the planning and organizing of departmental events as needed.
• Participate in professional training and development as necessary for satisfactory job performance.
• Maintain regular and predictable attendance.
• Perform other related duties as assigned.

Minimum Qualifications:

• Eighteen months of additional education or training beyond high school or equivalent
• Previous secretarial or related experience
• Experience with Microsoft Office.

Preferred Qualifications:

• Associate's degree
• Proficiency in Excel; experience with graphic design
• Experience in secretarial support for large academic department.

How to apply:

For inquiries, please contact: Chemistry department at 765-285-8060.

Please follow upload instructions to attach all of the required supporting documents listed below: NOTE: Do not use the Autofill feature for resume:

• Cover Letter
• Resume

Applications must be received by August 3rd, at 12:01 AM.

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package?

We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.