New

Sr. Department Assistant

Nazareth University

$19.50 - $20.50 / hr

United States, New York, Rochester

4245 East Avenue (Show on map)

Jul 14, 2026

Position Details

Position Information

Position Title	Sr. Department Assistant
Position Type	Staff
Requisition Number	ST187
Department	School of Music
Title of Supervisor	Director
Full-time/ Part-time	Full-time
Work Hours per Week	37.5
Weeks Per Year	52
Months Per Year:	12
Work Days	5
Work Hours	8:00 am - 4:30 pm
End Date (required for Temporary, Per Diem, Independent Contractor/Agency):
Salary Range	$19.50 to $20.50 per hour
Hours and Months	37.5 hours per week 12 months per year
Exemption Status	Non-Exempt

Staff Job Description

Job Description Summary	Under the direction of the Director of the School of Music, the Senior Department Assistant coordinates the full scope of administrative operations for a dynamic, high-volume academic unit. The School of Music comprises approximately 200 music majors, 20 full-time faculty, and 48 adjunct faculty across five undergraduate and two graduate degree programs, and approximately 200 public events each academic year. Scope of responsibility encompasses financial administration, academic records support, event scheduling, personnel coordination, and supervision of graduate assistants and student workers. *This is a staff bargaining unit position.
Essential Functions	Manages daily administrative operations and serves as the primary office resource for faculty, students, and guests. Key duties and responsibilities include: Serves as the primary point of contact for faculty, students, staff, and visitors; manages shared departmental email accounts and facilitates daily administrative communications. Prepares bi-weekly payroll for approximately 48 adjunct faculty and full-time faculty overloads; processes payment requests and departmental expenditures; assists the Director with annual budget preparation and monitors ongoing budget activity. Supports academic records and accreditation processes, including course overview spreadsheets, the annual NASM HEADS report, the Student Handbook and Faculty Manual, Presser Foundation scholarship submissions, and semester faculty evaluation coordination. Manages a departmental events calendar of approximately 200 annual events; coordinates recital scheduling via 25Live; maintains the School of Music website calendar and public event listings. Coordinates room reservations and facilities requests across School of Music buildings; ensures venues are prepared for recitals, concerts, and academic events. Manages new employee onboarding including HR documentation, key and access card requests, lesson space assignments, and contract follow-up. Supervises and directs 3 graduate assistants and 4 to 6 student workers; responsibilities include training, task assignment, and quality review. Prepares audition materials for 4 audition days each year; creating folders for each auditionee, printing application materials, booking rooms. Oversees student worker responsibilities for recital program production, livestreaming coordination, and social media event announcements. Maintains faculty roster and email distribution lists; coordinates semester communications regarding scheduling, syllabi deadlines, and payroll. Supports summer graduate programs and special events as assigned.
Required Education, Experience, Technology Applications and Skills	Associate's degree required; Bachelor's degree preferred. Minimum 3 to 5 years of administrative experience; experience in an academic or professional services setting strongly preferred. Exceptional organizational skills with demonstrated ability to manage concurrent priorities and time-sensitive deadlines. Strong written and verbal communication skills. Proficiency with Microsoft Office Suite and Google Workspace applications. Experience with scheduling, calendar, or event management systems. Demonstrated ability to handle confidential information with discretion and professionalism. Ability to build effective working relationships with a diverse community of faculty, students, and administrative staff.
Preferred Education, Experience, Technology Applications and Skills	Bachelor's degree in business administration, arts administration, or a related field. Experience in a higher education administrative environment. Familiarity with Ellucian Colleague, 25Live, SLATE, or comparable academic administrative systems. Experience supervising student workers or part-time staff. Knowledge of music performance culture and academic music programming.
Supervisory Responsibilities	Directly supervises 3 graduate assistants and 4 to 6 student workers, including orientation, training, task assignment, and performance feedback.
Physical Requirements	Prolonged periods of sitting and extensive computer use. Occasional lifting or carrying of light materials (up to 20 lbs.) and movement between campus buildings.
Equipment to be used	Microsoft Office Suite and Google Workspace 25Live (campus event scheduling) Ellucian Colleague (ERP/database) SLATE (admissions CRM) Informer (reporting) Moodle (learning management system) Standard office equipment: copiers, printers, multi-line telephone

Posting Detail Information

Posting Date	07/07/2026
Closing Date
EEO Statement	Join Nazareth University, a leading institution in Rochester, NY, with a vibrant community of approximately 1,900 undergraduate and 500 graduate students. We seek dedicated staff members who are committed to supporting student success, community engagement, and championing equity and inclusion. Located just minutes from downtown Rochester, our campus provides a dynamic environment for professional growth, innovation, and collaboration. At Nazareth, we are committed to equity and inclusion, ensuring equal access to employment opportunities without discrimination. We advocate for an inclusive workplace and welcome applicants from diverse backgrounds, experiences, and perspectives. Our Anti-Discrimination Policy upholds fair treatment based solely on qualifications and merit. Join us in celebrating diversity, where every individual, regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, genetic information, or any other protected status, is valued and respected.
Special Instructions to Applicants
Quick Link	https://jobs.naz.edu/postings/4429