Office and Events Coordinator

Org Marketing Statement

Baldwin Filters, a brand of Parker Engine Mobile Aftermarket Division (EMAM), is a global provider of heavy-duty filtration products for engine powered equipment. Our mission is to protect our customers' engines and mobile equipment, from first to last use, through innovative filtration solutions and outstanding customer service. Baldwin offers superb product quality, an extensive distribution network and the industry's broadest product line. This comprehensive portfolio of filtration products and technologies offers customers a single streamlined source for all their engine and mobile filtration needs.

Our Filters are Found in All Industries Worldwide:

• On-Highway (Heavy Duty)

• On-Highway (Medium & Light Duty)

• Construction

• Agricultural

• Oil & Gas

• Mining & Power Generation

• Marine

Join Our Team:

Our global success is based on a simple equation: an empowered workforce operating in a supportive environment fosters innovative ideas and solutions. Join the Parker team and realize your future in making a positive impact on the world

Position Summary

POSITION SUMMARY:

Responsible for organizing and coordinating all office operations and procedures in order to ensure organizational effectiveness and efficiency. Including, but not limited to, management of switchboard, cafeteria vending service, cleaning service, telecommunications and office layout and design.

Responsibilities

DUTIES AND RESPONSIBILITIES:

• Manages facility vehicles.
• Makes design of office space, ensuring maximized effectiveness and ROI. Manages relationships with vendors to procure various changes and moves.
• Makes travel arrangements, prepares itineraries, and serves as a liaison between EMAM and various travel agencies and car rental companies.
• Serves as administrator for the Parker Foundation.
• Organizes presentations and meetings including, but not limited to:, Extended Leadership Team, Monthly Financial Review, Kaizen Events, Parker corporate visits.
• Preparation of the daily newsletter - Happenings.
• Manages relationship with various vendors to ensure best use of resources and expenses.
• Event coordination of employee's annual Christmas dinner, cookouts, incentive dinners, skip level meetings, quarterly townhall and other activities managed to maximize employee engagement.
• Participate as a leading member of the Wellness Committee and identify opportunities to promote Wellness with employees and the community.
• Administrative support of Hastings Filters.
• Operates general office equipment including a personal computer and performs various secretarial functions.
• Training of new employees on office procedures and best practices.
• Assists other departments as needed.
• Oversees record retention duties in conjunction with Finance.
• In conjunction with IT oversees the phone system.
• Position requires good communication skills and the ability to manage multiple projects simultaneously.
• Coordinates office furniture requests.
• Business continuity planning and leadership.
• Tornado Shelter Manager- South Auditorium.
• Is responsible for quality and safety of own work and compliance of all company procedures and policies.

Qualifications

POSITION REQUIREMENTS:

Required: Bachelor's degree with experience in an executive support position and supervisory experience, or an equivalent combination of education and experience.

Preferred: Bachelor's degree in business administration and five years experience in an executive secretarial position and supervisor experience.

Pay, Benefits, Work Schedule

• Parker offers competitive benefit programs, including:

• Comprehensive coverage for medical, prescription drugs, dental, vision, voluntary optional life, accident insurance, hospital indemnity insurance and critical illness insurance with competitive premium cost.

• 401(k) Plan with company matching contributions at 100% of the first 5% of pay

• Company provided defined-contribution retirement plan with annual contribution equal to 3% of pay

• Career development and tuition reimbursement

• Additional benefits including paid parental leave, short and long-term disability programs, adoption assistance, Care.com membership and financial planning assistance are provided at no cost to you.

• Supplemental benefit programs including identity protection, legal protection, and pet wellness are available at competitive rates.

• Paid Time Off and 13 Company-Paid Holidays.

Equal Employment Opportunity

Parker is an Equal Opportunity and Affirmative Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations.

("Minority / Female / Disability / Veteran / VEVRAA Federal Contractor")

If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to Employees & Job Applicants | U.S. Equal Employment Opportunity Commission