Office Administrator (Japanese Company)

Position
Title: Office
Administrator

Location: Torrance, CA

Classification: Non-Exempt / Full-Time

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Position
Summary

A leading
distributor of premium specialty Japanese consumer products is seeking an
organized, proactive, and dependable Office Administrator to join their team in
Torrance, CA. This role serves as the operational backbone of the office,
ensuring smooth daily business operations, front-office hospitality, organized
file management, and routine facility safety support. This is an excellent
opportunity for an administrative professional who takes pride in keeping an
office running seamlessly, appreciates a supportive team environment, and
thrives within Japanese corporate culture.

Essential
Duties & Responsibilities

Office &
General Administration

• Greet
  clients and visitors warmly, manage visitor logs, and maintain a tidy,
  welcoming environment in the reception area, conference rooms, and shared
  employee spaces (breakrooms, kitchen).
• Organize,
  update, and maintain physical office files, records, and archiving systems
  to ensure easy retrieval and compliance.
• Monitor,
  track, and order office and breakroom supplies; keep inventory
  well-organized across the building.
• Process,
  sort, and distribute incoming mail; assist with outgoing mailings and
  coordinate shipments with the logistics team.
• Maintain
  the internal asset log and coordinate documentation with Accounting for
  asset disposals.

Safety &
Light Compliance Support

• Perform
  basic monthly facility safety checks, including utilizing a step ladder to
  inspect overhead emergency exit signs and safety lighting.
• Assist
  management with maintaining basic safety records, training logs, and
  general administrative files.
• Continuously
  identify opportunities to streamline daily administrative processes and
  assist with other operational tasks as assigned.

Qualifications

• 1+
  years of experience in office administration, front-desk coordination, or
  general administrative support.
• Proficiency
  with Microsoft Office (Word, Excel, Outlook).
• Ability
  to climb and balance on a step ladder for routine safety checks (testing
  exit lights/signs), walk the facility, and occasionally lift or move items
  up to 30-50 lbs.
• High
  attention to detail, reliability, discretion with company records, and
  strong interpersonal communication skills.
• Valid
  driver's license and reliable personal vehicle for occasional local
  errands.

• Experience
  working within a Japanese corporate environment, or a strong appreciation
  for Japanese workplace culture, values, and business etiquette
  (preferred).
• Prior
  experience managing physical files, office inventory, or basic safety logs
  (preferred).

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

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