Facilities Services Manager

The successful candidate will be expected to manage multiple priorities in a complex academic and research environment while supporting safe, compliant, and efficient facility operations that advance the College's educational, research, clinical, and administrative activities.

1. Serving as the College's primary liaison with UNM Facilities Services, Capital Projects, Environmental Health and Safety, IT, Security, and other service departments.
2. Ensures operational efficiency, consistency, quality, safety and compliance in addressing the facility and safety needs of the College of Pharmacy.
3. Submits ticket requests and coordinates building-system interruptions and planned shutdowns affecting power, HVAC, plumbing, research laboratories, or other critical operations to the facility.
4. Provides frequent and consistent communication on the status of projects and service tickets, provides timely reports to leadership and stakeholders, as needed.
5. Monitors for compliance with university policies, regulatory requirements, and applicable local, state, and federal laws for all facilities performed in assigned spaces.
6. Oversees various security measures in assigned spaces, which may include coordinating first responder calls and providing documentation of security incidents. Assists with access by submitting key requests and badge access requests.
7. Works with vendors and College purchasing for requests for external quotes for maintenance, construction, custodial, and related services; monitoring contractor performance, verifying compliance with contractual requirements, controlling costs, and conducting quality assurance reviews.
8. Collaborate with leadership on facility utilization, space planning, and resource management to support institutional priorities.
9. Maintains occupancy records and assists with room assignment requests, room changes, access requests, and may coordinate space allocation activities with UNM Space Planning and maintain or update College information in the University's space management system.
10. Holds a valid, active driver's license and can complete UNM's defensive driving course. Maintains fleet vehicles to be ready at all times, coordinates vehicle parking and communication, monitors service schedules and facilitates service, etc.
11. Monitor facility conditions through routine inspections to verify status of occupancy and safety.
12. Establish and maintain operational records, maintenance documentation, reports, and other systems for audit and internal controls, including building records and documentation associated with renovations, new construction, and other facility improvements.
13. Develop, maintain, and periodically update emergency preparedness, business continuity, and disaster recovery plans.
14. Provide timely reports and updates to leadership and stakeholders.
15. Promote a culture of workplace safety by ensuring proper use, maintenance, and stewardship of equipment, tools, and supplies while encouraging environmentally responsible practices.
16. Perform additional responsibilities and special projects as assigned and may respond to urgent facility issues outside regular business hours and coordinate appropriate follow-up with internal service providers, emergency personnel, vendors, and College leadership.

See the Position Description for additional information.

• Possession of a valid New Mexico driver's license is a requirement for this job.
• Successful candidate must submit to post-offer, pre-employment physical examination and medical history check.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Experience managing daily facility operations, including coordinating maintenance and service requests, monitoring facility conditions, prioritizing operational needs, and communicating with building occupants and service providers.
• Experience with project management, including planning, coordinating, tracking, and completing facility-related projects involving multiple stakeholders.
• Experience supporting research laboratory operations, including coordination of specialized facility requirements, maintenance activities, safety considerations, and regulatory compliance.
• Experience managing capital improvements, renovations, and/or maintenance projects
• Experience with regulatory requirements for planning, design, licensing, and performance of contract work.
• Experience administering service contracts: developing scopes of work, submitting approvals from central administrative offices, negotiating vendor pricing, assessing quality assurance, and evaluating contractor performance.
• Holds active certifications for any safety and facilities related standards which may include but are not limited to: OSHA, NFPA, ADA, etc.
• Experience developing emergency preparedness, business continuity, and disaster recovery plans.
• Experience with providing formal communication that may include professional proposal, report, etc.
• Experience interpreting construction drawings, facility plans, technical specifications, or other project documentation.
• Experience using computerized maintenance management, work-order tracking, space management, or similar facilities information systems.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

A complete application will include:

1. Complete Online Application

2. Resume

3. Cover Letter

4. Provide phone and email contact information for three references. Supervisory references are preferred, but not required.

Applications that do not include a cover letter or are otherwise incomplete may not be considered for the position.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.