Learning Event Coordinator - Onsite NYC- Fixed term role

Learning Events Coordinator

Location: New York City, NY (Onsite) | Employment Type: 6-Month Fixed-Term Contract

About the Opportunity

We are seeking a highly organized and detail-oriented Main Event Coordinator to support the delivery of executive learning programs, leadership events, and strategic initiatives for a leading global financial institution in New York City. This is a hands-on role that combines event management, logistics coordination, stakeholder engagement, and operational execution. The successful candidate will play a critical role in ensuring leadership development programs and high-profile corporate events are executed seamlessly from planning through delivery. If you thrive in fast-paced environments, enjoy solving problems, and take pride in creating exceptional participant experiences, we would love to hear from you.

Program & Event Coordination

* Coordinate end-to-end logistics for leadership development programs, training initiatives, and executive events.

* Manage schedules, timelines, milestones, and readiness activities.

* Support participant registration, communications, and administration.

* Coordinate across stakeholder groups, vendors, and internal teams.

* Track project deliverables and maintain operational excellence.

Venue & Vendor Management

* Coordinate event venues, hotels, meeting spaces, catering, and onsite logistics.

* Manage relationships with external vendors and venue partners.

* Oversee room setup, branding, event materials, and participant resources.

* Conduct venue walkthroughs and ensure readiness.

* Resolve operational issues quickly and effectively.

Onsite Event Delivery

* Provide onsite support for leadership programs and executive events.

* Coordinate facilitators, speakers, ambassadors, venue teams, and suppliers.

* Manage last-minute changes with professionalism and urgency.

* Ensure a high-quality participant experience.

* Maintain exceptional standards of execution.

What We're Looking For

Required Experience

* Experience coordinating corporate events, conferences, training programs, or learning initiatives.

* Ability to manage multiple priorities in a fast-paced environment.

* Experience working with senior stakeholders, vendors, and cross-functional teams.

* Strong operational, project coordination, and logistical planning experience.

Key Skills

* Event and program coordination

* Project management and organization

* Stakeholder and vendor management

* Logistics planning and execution

* Excellent written and verbal communication

* Microsoft Office proficiency

* Problem solving and critical thinking

* Ability to adapt quickly and remain calm under pressure

Additional Information

* Location: Onsite in New York City, NY

* Contract Length: 6 months

* Travel: Up to 10% travel may be required

* Flexibility to support multi-day programs and occasional events outside standard business hours

Why This Role?

This is an excellent opportunity to join a high-performing team supporting leadership development and executive learning programs within one of the world's most respected financial institutions. You'll gain exposure to senior leaders, manage impactful events, and play a key role in delivering exceptional learning experiences

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