Office Support Assistant IV - UMKC School of Medicine

Department of Student Affairs

University of Missouri-Kansas City

School of Medicine

The department of Student Affairs at the UMKC School of Medicine is seeking an experienced Office Support Assistant IV to assist with a variety of duties, including those related to the elective program, event and ceremony support, and general tasks related to office and student support. This position will interface with members of the School of Medicine and affiliate hospitals (University Health, Children's Mercy Hospital, St. Luke's Hospital, KCVA, Mosaic Life Care) and will be responsible for detailed clerical and administrative tasks requiring a high degree of organization, accuracy, and attention to detail while managing multiple priorities in a fast-paced academic environment.

This position is fully on-site and requires attendance at the designated work location five days per week.

DUTIES AND RESPONSIBILITIES

• Under the supervision of the Elective Coordinator, provide administrative support for the School of Medicine elective program (40%)
• Under supervision of the Assistant Dean of Student Engagement, Assist with School of Medicine events and ceremonies on the Kansas City and St. Joseph campuses to include:
  • White Coat Ceremony
  • Match Day
  • Hooding Ceremony
  • Class meetings and orientations
  • Career Services events
• Assists with the scheduling and placement of approximately 150 medical students during each four-week elective block across 13 scheduling cycles annually, including home and visiting students
• Communicates with affiliate hospitals, clinical departments, elective coordinators, and student advisors regarding student placements and requirements for both home and visiting students
• Maintains spreadsheets, databases, and other tracking systems related to scheduling, student assignments, evaluations, and visiting student participation
• Enters, verifies, and audits data to ensure records are accurate, complete, and up to date
• Assists with administrative processes for visiting student rotations, including processing documentation, maintaining records, and responding to routine inquiries
• Monitors deadlines and tracks required materials to support timely placements
• Prepares reports, correspondence, and scheduling materials for elective administrators, faculty, and staff in accordance with established practices and FERPA guidelines

Duties will center around event space coordination/reservation, faculty and student invitations, event script preparation, catering arrangements, cap and gown management

Support for other office or academic needs:

• Provide proctoring assistance
• Assist with student communication as needed
• Other areas of support as needed or assigned

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary

PREFERRED QUALIFICATIONS

• Bachelor's degree or Master's degree
• Proficiency with MSWord, Excel, PowerPoint
• Five years of experience supporting staff and faculty in education or a related field

The anticipated hiring range for this position has been established as $16.00 - $19.00 per hour.

Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: GGS-6
University Title: Office Support Assistant IV
To review the University of Missouri's Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

For best consideration, submit application materials by October 1, 2026. Applications will continue to be accepted and reviewed until filled.

Employment visa sponsorship is not available for this position.

Kansas City offers the best of both worlds-a vibrant, urban community with Midwestern appeal. The city's rich history and its modern-day, innovative thinking come together to create an eclectic group of neighborhoods that offer a little something for everyone. From thriving arts districts, an energetic downtown nightlife, casual to upscale shopping and champion sports teams, you will have no problem making yourself at home. Of course, one of Kansas City's biggest claims to fame is its food, especially its world-famous barbecue. Foodies will delight in the culinary scene found throughout the city. Ranging from award-winning chefs to cozy pizza joints, Kansas City definitely is not lacking any flavor.

UMKC's campuses are conveniently nestled in the middle of all the action. Volker Campus is just minutes from the legendary Country Club Plaza, perfect for shopping or restaurants for lunch or after-work happy hours. Surrounded by hip neighborhoods and eateries, the Health Sciences Campus is located downtown near University Health Truman Medical Center and Children's Mercy Hospital.

UMKC is proud to be "Kansas City's university," and the campus and its people celebrate all the characteristics of the surrounding community. To learn more about life in Kansas City and find more resources, visit VisitKC.com.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.