Undergraduate Advisor

Position Number: 40075862

Payroll Title: STDT ACAD ADVISOR 2 SV (005140)

Job Code: 5140

Job Open Date: 9/18/26

Application Review Begins: 10/5/26

Department Code (Name): SOCL (SOCIOLOGY DEPT)

Percentage of Time: 100

Union Code (Name): SV-Student Services and Advising Professionals

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $27.06 to $32.00/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $27.06 to $45.76/hr.

Work Location: Social Sciences & Media Stds - 3004

Working Days and Hours: M-F 8:00am-5:00pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

The Academic Advising team in Sociology consists of two full time staff who help students achieve their goals completing the Sociology major at UCSB. We strive to be a valuable resource to connect students with great opportunities and provide students a pathway to success.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under the general supervision of the Business Officer, with additional direction provided by the Department Chair, is responsible for coordinating undergraduate services for the Department of Sociology. Along with another Undergraduate Advisor, provides individual academic advising to 1600+ pre- and full- majors in Sociology. Advises students and faculty on all aspects of undergraduate affairs (ie. major requirements, academic planning, course requirements, academic problems, transfer coursework, independent studies, and graduation, etc). Coordinates quarterly schedule of classes, annual copy for general catalog, and master course approvals. Has authority to act independently, making decisions that affect students' academic programs. Works with College of Letters and Science advisors to accurately communicate college policies to students. Provides input to the Business Officer, Department Chair, and the Undergraduate Program Committee regarding a wide variety of issues affecting students.

Required Qualifications:

• Bachelor's Degree in related area or equivalent experience and/or training.
• 1-3 years Student advising experience at college level
• Basic knowledge of advising and counseling techniques
• Knowledge of Department / School / college policies, procedures, and requirements
• Skills in judgement and decision-making, problem solving
• Ability to multi-task. Strong written and verbal communication skills, including active listening.
• Possess excellent communication and interpersonal skills, assertiveness and diplomacy, and critical attention to detail
• Able to exercise good judgment, common sense, and discretion, while providing careful attention to detail
• Ability to prioritize multiple tasks with minimal supervision set boundaries and adhere to them
• Creatively problem solve
• Ability to work effectively and cooperatively as a staff team member, and to work well with faculty members

Special Conditions of Employment:

• Satisfactory criminal history background check
• Must share a large office with the other undergrad advisor.
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 60% Academic Advising and Program Administration - Under the general supervision of the Business Officer, the Undergraduate Advisors provide individual academic advising for approximately 1500-1800 sociology majors and potential majors with regard to major and pre-major requirements, academic planning, course requirements, academic problems, and transfer work. Discusses major requirements and course offerings with potential majors. Evaluates students' progress toward degree, guiding them in formulating and planning appropriate schedules. Identifies students' academic problems and suggests appropriate courses of action and/or university resources available to them. Updates students on new polices or procedures. Meets with new transfer students during summer orientation and throughout the year. Assists in clarifying career and academic goals and develops appropriate education plans. Answers questions regarding counseling programs, social work schools and licensing, and academic, professional and teaching credential programs. Directs students to available resources including Career Services, , and individual faculty members. Uses Gaucho Blue (STAR) and Academic Advising Assistant (AAA) to track student progress and perform audits, course enrollments and schedule changes, ensuring FERPA compliance and confidentiality and the integrity of UCSB records accessed through this system. Processes changes of majors, requirement substitutions, course waivers, and independent studies. Reviews student's record for transfer work for major requirements. Conducts group advising sessions, for EAP, Honors, or transfer students as needed. Attends the Undergraduate Committee meetings. Provides input on matters involving undergraduate education and the department's program. This may involve matters regarding undergraduate requirements, the Honors program, and other issues students may have raised throughout the quarter. Also helps the department with campus accreditation, such as WASC (Western Association of Schools and Colleges).
• 35% Curriculum Planning and Scheduling - In conjunction with the department's Curriculum Committee, helps prepare the sociology teaching plans and course schedules for the academic year as well as summer sessions. Coordinates faculty teaching preferences with course needs to meet graduation timelines for the quickly growing student majors. Works with faculty to identify teaching preferences and resolves multiple scheduling issues. Works with registrar to ensure appropriate rooms are assigned to those with accommodation needs.
• 5% Office Administration - Provides back-up for the department front office as needed, i.e. key check-out, supplies, room reservations, mail etc.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

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