Human Resources Coordinator / Specialist

Build the Future

Join the Peoples Gas Human Resources team and help create an organized, responsive, and positive experience for candidates, new hires, and team members.

As a Human Resources Specialist, you will support both Talent Acquisition and HR Operations. Your work will include coordinating pre-employment and onboarding activities, maintaining confidential HR documentation, supporting compliance processes, responding to team member questions, and preparing reports that help HR leaders make informed decisions. This is an opportunity to build broad HR experience while contributing to the efficiency and effectiveness of the HR function.

What You'll Do

You will provide hands-on coordination and administrative support across the employee lifecycle, with a focus on timely execution, accurate documentation, responsive customer service, and consistent follow-through.

Key responsibilities include:

• Coordinate pre-employment activities, including drug screens, background checks, and medical examinations when required.
• Respond to new-hire questions about pre-employment requirements and the onboarding process.
• Initiate onboarding activities in SuccessFactors and monitor completion of required new-hire steps.
• Track Form I-9 completion and initiate reverification when required.
• Maintain accurate new-hire and HR documentation in accordance with applicable laws, company standards, and record-retention requirements.
• Support HR audits, compliance reviews, documentation requests, and recurring reporting.
• Maintain records and trackers related to positive discipline, employee exits, labor relations, immigration, compliance posters, and incentive-plan audits.
• Help manage the HR team mailbox, respond to routine team member questions, and route complex matters to the appropriate HR resource.
• Support the intern experience from pre-onboarding through offboarding, including event coordination, hiring-manager communication, program support, and exit interviews.
• Provide administrative support to the Talent Acquisition team, including invoice processing, ordering supplies, posting open positions, and assisting with recruiting events.
• Coordinate timelines, communications, action plans, tracking tools, and follow-up activities for HR programs and initiatives.
• Produce and maintain recurring reports and trackers related to turnover, headcount, positive discipline, open positions, new hires, time to fill, and quality of hire.
• Complete ad hoc data requests in support of HR leadership and business initiatives.

What Success Looks Like

Success in this role means:

• Pre-employment and onboarding activities are completed accurately and on time.
• Candidates and new team members receive clear, responsive support.
• Confidential HR records are organized, complete, and properly maintained.
• Compliance activities, audits, and reporting requests receive timely follow-up.
• Team member questions are handled professionally and routed appropriately.
• HR reports and tracking tools provide reliable information.
• Talent Acquisition, HR Operations, HR Business Partners, and other stakeholders receive consistent support.
• Opportunities to improve HR processes are identified and communicated.

What We're Looking For

You are an organized and dependable HR professional who enjoys managing details, supporting others, and keeping important processes moving forward. You communicate professionally, protect confidential information, and remain composed while balancing multiple priorities in a fast-paced environment.

You are also comfortable working across different areas of Human Resources and are motivated to continue learning and growing within the profession.

Required Qualifications

• Bachelor's degree in Human Resources, Business, or a related field.
• An associate degree and experience may be considered in lieu of a bachelor's degree.
• Four years of experience as an HR/TA Coordinator, HR Assistant, or in a similar role.

Preferred Qualifications

• Four years of experience supporting an HR function, including experience supporting business partners.
• Knowledge of SuccessFactors or other HR tracking systems.
• Proficiency in interpreting and implementing company policies, procedures, and legal requirements related to hiring practices.
• Interest in furthering a career in Human Resources.

Skills That Will Help You Stand Out

• Exceptional organizational and multitasking abilities with strong attention to detail.
• Strong communication and interpersonal skills.
• Ability to build and maintain productive relationships with a variety of stakeholders.
• Professionalism and demonstrated integrity.
• Ability to handle sensitive and confidential information with discretion.
• Ability to work effectively in a fast-paced and ambiguous environment.
• Strong records-management and documentation skills.
• A continuous-improvement mindset and willingness to embrace change.
• Desire to learn and grow with the organization.
• Ability to receive and apply direction.
• Experience using an Applicant Tracking System.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

What to Expect

This is a highly collaborative role supporting Talent Acquisition and HR Operations. You will interact with candidates, new hires, hiring managers, HR Business Partners, HR leadership, HRIS partners, external vendors, colleges, universities, and students.

The work requires careful handling of confidential information, strong follow-through, and the ability to balance recurring responsibilities with changing business needs. You will have the opportunity to gain exposure to recruiting, onboarding, compliance, reporting, team member support, intern-program coordination, and broader HR initiatives.

TECO offers a competitive Benefits package!!

Competitive Salary *401k Savings plan w/ company matching * Pension plan * Paid time off* Paid Holiday time * Medical, Prescription Drug, & Dental Coverage *Tuition Assistance Program * Employee Assistance Program * Wellness Programs * On-site Fitness Centers * Bonus Plan and more!

STORM DUTY REQUIREMENTS....Please make sure to read below!!! Responding to stormswill beconsidered a condition of employment.

TECO Energy and its companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our TECO Energy customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures.

TECO Energyis proud to be an Equal Opportunity Employer.

TECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law, except where physical or mental abilities are a bona fide occupational requirement and the individual is unable to perform the essential functions of the position with reasonable accommodations.

In order to provide equal employment and advancement opportunities for all individuals, employment decisions at TECO Energy will be based on skills, knowledge, qualifications and abilities.

Pay Transparency Non-Discrimination Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

ADA policy

It is the policy of TECO Energy to provide reasonable accommodation for all qualified disabled individuals who are employees and applicants for employment, unless it would cause undue hardship. The corporation will adhere to applicable federal and state laws, regulations and guidelines, including, but not limited to the Americans with Disabilities Act (ADA) of 1990 and section 503 and 504 of the Rehabilitation Act of 1970s.

Application accommodations

Applicants may request reasonable accommodation in the application process five business days prior to the time accommodation is needed.

Pre-employment physical exams may be required for positions with bona fide job-related physical requirements regardless of disability.