Part-Time Administrative Assistant I *BILINGUAL (Spanish)* - 12:00pm - 5:30pm

Description

JOB LOCATION: Early Education Center

PRIMARY FUNCTION: Providing a wide range of Basic, Intermediate, and Advanced level administrative duties and general clerical support for divisions/departments.

Administrative Assistant I

PRIMARY DUTIES:

Legend: E = Essential NE = Non Essential N/A = Not Applicable

This position is responsible for providing a wide range of administrative and support duties that would require a Basic Entry level skill set consistent with the education and years of experience indicated in the qualifications below. A sampling of the type of duties that may be assigned include but are not limited to the following:

1. Provide back-up for other support positions. E
2. Reception duties such as answering phones, greeting, and directing guest, making phone calls, monitoring e-mail, etc.
3. Maintain tracking reports and data using Excel and other software. E
4. Maintain various files and databases. E
5. Perform all mail related and various clerical and administrative support duties. E
6. Maintain supplies and monitor equipment. E
7. Coordinate, schedule, and physically set up for meetings and special events. NE
8. Establish and maintain good communication, collaboration, and cooperation with all clients, parents, co-workers, vendors, etc. E
9. Attend meetings and professional development activities. NE
10. Be a great ambassador representing the division, department, and the agency. E
11. Perform other related duties, as assigned. NE
12. Be a team player! E

REPORTS TO: Director of Early Education

Requirements

PHYSICAL REQUIREMENTS:

Reasonable accommodations may be made to enable individuals with special needs to perform the essential functions.

WORKING CONDITIONS:

Work is generally performed in an office setting. Some infrequent local travel.

MINIMUM QUALIFICATIONS:

* High School or GED from an accredited school.

* One (1) year experience working in an administrative/clerical support position.

* Bilingual (Spanish and English), oral and written. (Highly desirable)

* Neat orderly person with great organizational skills.

* Must be a "People Person" with a great disposition and outlook on life, who enjoys working with others, is upbeat and pleasant to work with and is a good listener.

* Basic knowledge and experience with Microsoft Office suite.

* Must be willing and able to work flexible hours as needed.

* Excellent communication and documentation skills, written and verbal