Procurement Technician NIH

Cape Fox Facilities Services is seeking a Procurement Technician to join our team in Bethesda, MD in support of the NIH.

Responsibilities:

• Assist Purchasing Agents with preparation of statement of work, justifications, and post solicitations on FedBizOps
• Work with end-users to resolve any and all problems with orders, including check status of orders placed, arrange returns if necessary, and follow-up to assure receiving is entered timely and invoices are paid promptly; communicate directly with scientists on all issues
• Document all files on issues regarding an order either by preparing a memorandum to the file or through emails regarding the issue at hand
• Develop the RML Purchasing Agents with follow up calls to vendors to clarify various questions on invoices, ACH information, and discrepancies in shipments and receiving documents
• Document purchasing files with receiving documentation
• Process incoming and outgoing mail
• Enter data into spreadsheets for purchasing files, utilizing Microsoft Excel
• File procurement documentation and purchase orders
• Enter all data into both SAI and DCIS reporting systems for each order in accordance with regulations
• Maintain all purchase order files, both current and closed
• Perform purchase order closeout; dispose of records in accordance with GSA and NIH records disposition schedules assure that all files are complete and in order and final payment has been made before closing out
• Process travel orders for RML Purchasing staff, including generating travel orders and vouchers upon return for prompt closeout and in accordance with all travel regulations; make all arrangements through the NIH Travel Coordinator for hotels, rental cars, and airline tickets for RML AMOB staff